If you’ve never used them before, the AzureAD module requires you to start with: To run those cmdlets, you need to use two different PowerShell modules – AzureAD and ExchangeOnline.

Set-MailboxMessageConfiguration with -SignatureHTML parameter, which applies a personalized HTML email signature to user mailboxes.

Get-AzureAdUser, which downloads user data from your directory and.

Set up an HTML email signature for everyone

There are other methods of unifying email signatures in a company which will work for all email clients. It means that when a user sends an email from Outlook for Mac, Outlook for Windows, or any client apart from Outlook on the web – the signature you set up using this method will not show up.Īlso, if your Azure AD information is not updated, or is incomplete, the final result will not be attractive or helpful. At the moment, only Outlook on the web (OWA) can benefit from that. The script gets user information from Azure Active Directory (AAD) and adds an HTML code of a signature (with those details included) to mailbox settings. How it worksīefore you run the script, it is crucial to understand how it works. I’m only showing one of the methods to unify email signatures. You can either unify email signatures and send a strong message that helps the brand, promotes your offers and supports you, or get a hit with every message sent. It’s usually a much slower and sadder process when the brand and the company gradually lose trust. That’s why, with every bad signature, your brand gets a punch in its face.ĭon’t get me wrong, I don’t think the world ends as soon as a bad signature is sent. Tendency to generalize is in human nature – when an employee lacks professionalism in a conversation, recipients will often think it’s not only this single person.

It tells, among other things, whether:Įvery single employee is a brand ambassador. A signature (or a footer) is a message in itself. The fact is, an email signature is added (and usually expected) in every single email. They can also be a cringe-worthy “Sent from my ” or a monstrosity with multiple banners, a two-page disclaimer and broken layout, to top it all. They can be a single line with your name only or a compact design with the most important contact info. Reasons for unifying email signaturesĮmail signatures are tricky. This way, everyone who uses Outlook on the web will have an email signature automatically added to their mailbox settings. I’ll show you a script which adds a unified personalized email signature to every mailbox. If your company uses Microsoft 365, you can use PowerShell to add a unified email signature for everyone in your organization.

Outlook mac change signature